Keynote speaker: Dr Martin Vinnell

Director, Health, Safety and Regulated Facilities
Director of Occupational Health and Safety
University of Cambridge

We are very proud to announce that this year’s keynote speech will be given by Dr Martin Vinnell of the University of Cambridge. Martin will be setting the scene for the day, taking us deep into the world of international research, policy development, risk mitigation and crisis response at one of the world’s leading universities. More details on Dr Vinnell’s keynote speech will follow shortly.

‘Above the law: Enforcing Travel Policy in the Academic World’

It is widely acknowledged that a conflict exists between a university’s desire to empower academic freedom and the clear need to ensure a duty of care exists, and is seen to exist to those students and academics placed overseas. This session will explore the contrast between Higher Education and the corporate world, in which “employees” can be controlled and disciplined through comprehensive and easily enforceable travel policies and procedures. How do HEIs achieve the same result, when the playing field is so very different?

But I’m Only Going Home! - When Home Country is Also High Risk Country’

As the numbers of incoming international students from emerging markets increase, so too does the circumstance where a simple trip home for the student can present risk, exposure and even ethical quandary for the institution. Perceptions of risk in one’s home country can be extremely skewed, meaning the failure to trigger, or failure to participate in risk management processes. Indeed a student from Sierra Leone going home for Christmas with the intention of returning to campus two weeks later is no problem at all, unless perhaps it’s during an outbreak of Ebola? This is a truly fascinating talk that addresses a very real and recurrent problem for many of our delegation.

Budgets and Buy-in - What Does it Take to be Heard at the Top?’

In many of our smaller events we hear much about the failure of those at the very top of our institutions to acknowledge the severity of risks to both their people and their institutions, presented by the international footprint and activities being undertaken. In this session we hear strategic advice about what it really takes to raise agendas, win budgets and ensure backing and support at the very top of a large organisation. Many of the behaviours and cultural changes we need can only exist with a ‘top down’ approach, and that, it seems, in the world of Higher Education is easier said than done!

A Letter From America

John McLaughlin, Managing Director of Arthur J.Gallagher’s Higher Education Practice in the United States will share his thoughts on what is keeping US International Programme Directors and Risk Managers up at night, as well as the opportunities that get them motivated in the morning.

“Crew, Prepare for Landing.” Flight and Cabin Crew Travel Risk Management and Security 'Down-Route'

William will highlight some of the particular issues that makes air crew security in higher risk environments especially challenging. In doing so, he will point to ways in which other travellers, and their employers, can avoid, or mitigate, these problems. A great chance to gain insights and learnings from another complicated sector.

British Council Travel Risk Masterclass

Managing global risks in education and development; preparation, planning for response …and learning through an occasional crisis! Protecting our people, assets, operations and reputation through a consistent incident management process.

We are thrilled to announce this addition to our 2017 agenda. Experts from the Risk, Crisis and Security Teams at the British Council will be running this insightful Masterclass. Starting with an overview of the British Council, its international projects, exposures and indeed its internal resources. The session will then move on to look at pre departure preparation, intelligence and analysis and managing security in many different settings across the globe.

The session will then move to look at incident response, including training, structure and strategy, communications and ongoing governance and process improvement. This element will take a specific look at the high profile nature of the organisation.

Finally, two eye-opening and interactive university case studies will tie it all together and lead us into the day’s closing remarks.

Managing Travel Threats and Vulnerabilities in Complex Environments

The London School of Economic and Political Science (LSE) activities are deeply rooted in social sciences. As such, the level of risk that the School and its students, researchers and staff are exposed to during overseas travel is not only influenced by where they travel to, but also by what they are doing in these locations. A key determinant in the level of risk that the School and its travellers are exposed to derives from factors that include the nature of the research, the methods used to collect data and the surrounding ethical implications. LSE and International Location Safety (ILS) have created a new Travel Risk Management Framework which supports a deeper understanding of assessing these vulnerabilities, allowing the School and travellers to integrate risk reduction measures into the research design and ethics approval process.

The Results: Female Travel Safety in Higher Education

In this thought provoking session Carolyn will be revealing the results of the 2017 Female Travel Safety in Academia Survey.

The five steps to an integrated Travel Risk Management Programme for your university

This presentation brings clarity and direction where there is so often smoke, mirrors and confusion. The delegation will be taken through the pieces of the jigsaw before being shown how to piece them together. Pre trip preparation, medical and security assistance, financial mitigation, wellness and mental health, all are equally as key in ensuring the system works when tested in anger. The lesson we will be left with is that unless we knowingly build and then purposefully implement a travel risk management solution that caters for your travellers specific needs, and ensure its understood by all, it will almost certainly fail when you and they need it most.

A Year in Academic Travel

Over the last 12 months the crisis team at Key Travel has been mobilised more than 50 times, re-arranging the travel plans of over a thousand passengers affected by political and environmental issues. Whilst duty of care is clearly becoming a greater priority across the UK academic community, is enough being done? John O’Sullivan explores the current situation from a travel perspective and discusses the transition from ‘discussion’ to ‘action’ in faculty staff and student travel.

Crisis Situations: Evacuation - what to do when all goes wrong

Do you know what to do, the information required and how to make sensible and timely decisions if you have students, faculty or staff needing to leave a country during a crisis? Join Drum Cussac as they discuss considerations surrounding security, political and natural disaster related evacuations, exploring what best practice looks like and quick wins through the use of case studies.

‘Academic Research in Hostile Regions: A Case Study comparison in Kurdistan, Iraq’

James will be taking us through two different case studies, involving two different researchers, two different traveller profiles and with differing perceptions on risk. The objectives however were very much the same. What went wrong and what went right?